Claim Entry SNP, SSO, or FFVP

The Claim Entry function is used to enter, modify, and view claims. The system provides the ability to submit claims at the Sponsor or site level. Original and upward adjusted claims cannot be submitted if the received date is more than 60 days from the last day of the claim month/year. To create a claim in any given month, an approved Application Packet must be in effect for the period.

Accessing a Claim Entry

On the blue menu bar, select Claims to access the menu screen.

From the Claims menu, select the type of claim you would like to enter (e.g. SNP, SSO, or FFVP). The Claim Year Summary screen displays.

If a Sponsor has already been selected, the Claim Year Summary screen displays.

If no Sponsor has been selected, use the Sponsor Search to search for and select a Sponsor.

Select the Claim Month to submit a claim. The Claim Month Details screen displays. The current school year is the default year if no other school year has been selected.

Claim Year Summary

The Claim Year Summary summarizes information regarding the claim for each claim month in the designated year:

Adj Number: identifies the number of revisions associated with the claim. Each revision must be re-processed by the state.

Claim Status: identifies the current status of the claim.

Date Received: identifies the date the system initially received the claim submission. The State has the authority to modify this date.

Date Processed: identifies the date the claim was included in the payment batch process.

Earned Amount: identifies the current value of the claim.

Claim Month Details

From the Claim Month Details screen, specific claim forms or a summary of the submitted claim can be accessed.

If the claim has been processed, the options are View (to view the completed claim form) or Summary (to view the calculated payment summary related to the claim).

If the claim has not been processed, the options are View (to view the completed claim form), Modify (to enter a new claim or modify an existing claim) or Summary (to view the calculated payment summary related to the claim).